The global economic pressures bearing down on businesses large and small, together with an increasingly competitive environment make the role of today’s maintenance managers highly demanding. Streamlining the various aspects of maintenance management requires the effective utilisation of resources in order to meet planned and ad-hoc maintenance demands, and many maintenance managers rely on a Computerised Maintenance Management Systems (CMMS) in order to achieve this.
During the past two decades, advances in (CMMS) Software have transformed manufacturing efficiency levels. As a result of these advances we now have the ability to automate many standard maintenance processes, analyse in detail various parts of our businesses, and manage the performance of much of our equipment. Rapid changes in modern technology have also had a positive impact on the evolution of CMMS Software technology, resulting in web-based, mobile and tablet PC solutions, which allow for fast and efficient data collection, to increase productivity and enabling the real time management of remote staff and contractors. This positive development has altered the way maintenance regimes can be managed, by condensing the time required to complete activities, such as on-site inspections and surveys, allowing for more organisations to see the benefits of using CMMS Software.
Exchanging paper-based methods or spreadsheets for CMMS Software is empowering for Maintenance, Production and Engineering Managers alike; quite simply, a CMMS is an essential tool to move maintenance operations from reactive crisis management towards an effectively planned and controlled system.
CMMS Software delivers valuable information by providing the capability to manage an organisation’s asset portfolio down to individual asset level. A CMMS Software system can:
- Enable the scheduling of asset related work, such as maintenance, testing, inspections and health and safety activities.
- Determine the elements that affect reliability, servicing and repair, and highlight the most cost effective method of maintaining an asset.
- Allow the creation of unique and flexible maintenance regimes to cover bespoke requirements.
- Incorporate a help desk system providing a reactive maintenance solution.
- Provide interactive tools to give a full overview of the maintenance jobs that are scheduled to take place during future periods.
- Link to the mobile CAFM applications for field engineer use.
Some CMMS products focus on particular industry sectors while other packages aim to be more general. Most will produce status reports and documents giving details or summaries of maintenance activities. The more sophisticated the package, the more analysis facilities are available.
For the majority of organisations, CMMS Software is implemented to both improve levels of customer service and to increase management information availability and therefore deliver prudent financial controls. By utilising a system with comprehensive reporting and planning capabilities, future maintenance strategies can be formulated, resulting in increased productivity, profitability and efficiency.