Is your business using all the latest communication methods? If you have to stop and think about the answer, chances are you’re missing out on at least one of the most common channels of communication used in the modern workplace. For many owners, there’s room for improvement in the area of business technology related to communicating. Fortunately, upgrading costs little, takes just a few hours in most cases, and can add new levels of understanding among large numbers of workers. Even for organizations that have very few employees, it’s wise to add scalable methods of communicating as early in the company’s life as possible. That way, when growth occurs, managers won’t be caught short by having to scramble to add new technology piece by piece.
In addition to the ever-popular video conference, modern businesses turn to less obvious solutions like advanced fleet management systems, group email directives, audio streaming team talk discussions to cover huge geographic zones, and dozens of different kinds of encrypted chat apps for secure discussions and data transfers. Here’s more about each of the top ways that people in all levels of the corporate world exchange information, have conversations, hold meetings, and relay operating orders among small and large groups.
Video Conferences
The video conference has gone high-tech in the digital age. Gone are clunky apps that offer scrambled, low-quality sound and iffy video feeds. New apps include leading edge tech that allows any number of users on each end of the transmission to communicate exactly as if they were in the same room. Some of the new features coming to Windows 11 are even suited to meet the needs of the best, and most commonly used, video conferencing tech apps.
Advanced Fleet Management Systems
Many professionals don’t envision fleet management technology as a form of communication, but that’s what it is. In fact, managers of vehicle fleets routinely utilize telematics systems that include far more features than typical GPS tracking. The latest telematics programs and software solutions are capable to transmitting huge amounts of data between drivers and dispatchers. For instance, not only do fleet applications track vehicles in real-time, they send managers up-to-the-second data about the vehicle itself, including parameters like MPG, miles traveled per shift, engine repair service dates, and much more. All of that information helps streamline communication between drivers and fleet managers throughout the trip.
Audio Streaming Team-Talk
When video feeds are unnecessary or impractical, teams can use voice-only apps that allow for on-the-go meetings for people in any number of locations at the same time. What used to be called a conference call, is now team talk. The latest iteration includes the ability to send written content via text while engaging in discussions. Typical users of team talk systems include real estate agents, sales professionals, engineers, and accounting auditors who work for CPA firms.
Encrypted Chat Apps
For sensitive data, many companies have turned to encrypted apps for quick chat discussions that might include proprietary financial information, legal issues, and other kinds of discussions that call for the highest levels of security. Pioneered by government agencies all over the world, these safe text apps are easy to install but require frequent upgrades to protect against intruders of various kinds.
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